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FAQ2020-04-08T17:18:43-04:00

Frequently Asked Questions

Does BTAFile IMS – K12 incorporate the assessment guidelines from the “CSTAG Model” from Dr. Dewey Cornell at the University of Virginia?2020-04-08T12:48:09-04:00

Yes, Dr. Cornell is a consultant for USA Software and BTAFile IMS – K12 incorporates the concepts he developed and outlines in the CSTAG model.

Does BTAFile IMS – K12 use Dr. Cornell’s CSTAG Threat Classifications for Threat Assessments?2020-04-08T12:47:57-04:00

YES, showing either Not a Threat, Transient, Serious Substantive or Very Serious Substantive.

Is the CSTAG Key Observations section included in BTAFile IMS – K12?2020-04-08T12:45:53-04:00

Yes, and it is separated into the “Threat is likely to be less serious” and “Threat is likely to be more serious” sections, following the CSTAG model, which helps you evaluate and attempt to resolve the threat.

Does BTAFile IMS – K12 track the Outcomes of the Assessment?2020-04-08T12:45:14-04:00

YES, we track Attempted-Averted, Not Attempted and Carried Out. We also have an Analytical Report showing those results in a chart.

Are the CSTAG Assessment Findings included in BTAFile IMS – K12?2020-04-08T12:44:38-04:00

YES, for each person involved in the assessment along with a section for comments per person.

Are the CSTAG Interview forms for the various persons involved in the assessments included in this software tool?2020-04-08T12:43:55-04:00

YES. They are available in Word Format so they can be completed without length limits, saved as a PDF and then uploaded as a PDF into the system. You can also incorporate your own Interview Forms as well.

Does BTAFile IMS – K12 incorporate the assessment guidelines from the US Secret Service NTAC?2020-04-08T12:43:18-04:00

Yes, BTAFile IMS – K12 helps you answer the “11 questions” from NTAC.

Intervention is the Heart of Prevention in Threat Assessment. Can multiple interventions/tasks/responses be entered, assigned and tracked by BTAFile IMS – K12?2020-04-08T12:42:38-04:00

YES, we allow an unlimited number of these for each assessment.

Can we add our own, school-district specific Responses/Tasks/Interventions to the list of Responses/Tasks/Interventions that comes with BTAFile IMS – K12?2020-04-08T12:41:48-04:00

YES, you can add your own items to the Responses/Tasks/Interventions list in addition to those already delivered with the product.

Can a Task/Intervention/Response be scheduled to occur at a future date?2020-04-08T12:41:01-04:00

YES, you can schedule a Task/Intervention/Response for an assessment along with a starting and ending date and frequency of the Task/Intervention/Response and it will be created, assigned and emailed automatically over time (weekly, specific day, etc).

Does BTAFile IMS – K12 track Tasks/Interventions/Responses that have not been completed?2020-04-08T12:39:21-04:00

YES, BTAFile IMS – K12 tracks Tasks/Interventions/Responses that have not been completed via an analytical report that can be retrieved on demand and/or be a scheduled report that is emailed automatically.

Is there a Safety Plan feature?2020-04-08T12:38:36-04:00

YES. The safety plan can be applied to anyone who is included in the assessment and can be printed, along with the individual “student” plan.

Does BTAFile IMS – K12 track bullying incidents?2020-04-08T12:36:56-04:00

YES, BTAFile IMS – K12 has an Incident Reporting section that tracks those type of incidents. The incident reporting can also be utilized for a situation that needs documentation but does not fit the needs for a full BTA. (Note: BTAFile IMS – K12 Florida Version conforms to Hope Incident Reporting requirements.)

Does BTAFile IMS – K12 recognize previous threats made by the same person?2020-04-08T12:35:45-04:00

Yes, during data entry, the system will alert the user of any previous assessments involving that person.

Does BTAFile IMS – K12 have any built-in analytical reports?2020-04-08T12:35:02-04:00

YES, over 40 are included. Ask for a demo!

We attended one of Dr. Cornell’s workshops and liked his Classification By Grade report. Do you offer that?2020-04-08T12:34:24-04:00

Yes, using that report will help you visualize how your threat assessments are spread out across all the grade levels, by classification.

How about Assessments By Disposition?2020-04-08T12:33:44-04:00

Yes, that report will show a graph depicting Change in Placement, Suspensions (In or Out of School), Reprimands, Expulsions, etc.

Can I schedule the analytical reports to run at a specific time and be sent via email.2020-04-08T12:33:08-04:00

Yes, most of our analytical reports can be added to the Report Scheduler. This is how you schedule the Threshold Analysis By Person report to run and the result appear in your in-box, say, every Monday morning.

Can I create my own analytical report in BTAFile IMS – K12?2020-04-08T12:32:26-04:00

YES. Currently there are several reports that can be customized by the user by adding some selection criteria. If you want to create your own, you may purchase the Reports Designer. And those reports can then be stored in the BTA system for quick and easy retrieval.

Does BTAFile IMS – K12 have an automated notification feature?2020-04-08T12:31:48-04:00

YES via email for assigned tasks, customer selected reports and student school change notifications within the district.

Can a picture or screen capture of a post from any of the various social media sites be uploaded into the system?2020-04-08T12:31:08-04:00

YES, an unlimited number can be uploaded, as well as any other digital images or video considered essential to the assessment.

Can BTAFile IMS – K12 capture data from a suicide screening form?2020-04-08T12:30:25-04:00

Yes, for a given subject who has threatened to harm themself, you can enter data into the system from the suicide screening form you completed when interviewing the subject. A number of suicide screening-based analytical reports are also available with the system.

My district has some specific steps and forms to complete with each assessment, can these be included in BTAFile IMS – K12?2020-04-08T12:29:43-04:00

YES, there is a REFERENCE TOOLS section where these documents can be placed for review and inclusion in the assessment.

Does BTAFile IMS – K12 track the Day, Date and Time of the threat?2020-04-08T12:29:07-04:00

YES, we refer to that as the Date of Occurrence. We also track the Day, Date and Time the assessment was entered into the system which we refer to as the Report Date.

Does BTAFile IMS – K12 track the location the threat occurred?2020-04-08T12:28:24-04:00

YES with a selection list to choose from accordingly.

What if the Threat is made by someone other than a student, can BTAFile IMS – K12 track that person as well?2020-04-08T12:27:02-04:00

YES, BTAFile IMS – K12 can track the threat made by ANY person, Student, Teacher, Administrator, Parent, Family Member, Contractor, etc.

Can the Threat Classification be changed once it is entered?2020-04-08T12:26:17-04:00

YES. This practice may not be recommended but the classification may be changed. The original classification, along with the date of the change, is also tracked.

Does BTAFile IMS – K12 have the ability to restrict user access?2020-04-08T12:25:41-04:00

Yes, access can be restricted via user rights and access codes.

Will BTAFile IMS – K12 allow us to track our Team Meetings?2020-04-08T12:24:43-04:00

YES, along with the basic information covered in each school’s meeting. Notes from the meetings can also be uploaded into BTAFile IMS – K12 as a PDF document.

Does BTAFile IMS – Campus incorporate assessment guidelines from the “CSTAG Model” from Dr. Dewey Cornell at the University of Virginia?2020-04-08T14:25:38-04:00

Yes, Dr. Cornell is a consultant for USA Software and BTAFile IMS – Campus incorporates the concepts he developed and outlines in the CSTAG model.

Does BTAFile IMS – Campus use Dr. Cornell’s CSTAG Threat Classifications for Threat Assessments?2020-04-08T14:24:53-04:00

YES, showing either Not a Threat, Transient, Serious Substantive or Very Serious Substantive.

Is the CSTAG Key Observations section included in BTAFile IMS – Campus?2020-04-08T14:24:14-04:00

Yes, and it is separated into the “Threat is likely to be less serious” and “Threat is likely to be more serious” sections, following the CSTAG model, which you helps evaluate and attempt to resolve the threat.

Does BTAFile IMS – Campus track the Outcomes of the Assessment?2020-04-08T14:23:32-04:00

YES, we track Attempted-Averted, Not Attempted and Carried Out. We also have an Analytical Report showing those results in a chart.

Are the CSTAG Assessment Findings included in BTAFile IMS – Campus?2020-04-08T14:22:54-04:00

YES, for each person involved in the assessment along with a section for comments per person.

Are the CSTAG Interview forms for the various persons involved in the assessments included in this software tool?2020-04-08T14:22:19-04:00

YES. They are available in Word Format so they can be completed without length limits, saved as a PDF and then uploaded as a PDF into the system. You can also incorporate your own Interview Forms as well.

Does BTAFile IMS – Campus track a person of interest’s membership in a Fraternity or Sorority?2020-04-08T14:21:43-04:00

Yes, this was added by specific request from one of our customers.

Does BTAFile IMS – Campus incorporate assessment guidelines from the US Secret Service NTAC?2020-04-08T14:21:02-04:00

Yes, BTAFile IMS – Campus helps you answer the “11 questions” from NTAC.

Intervention is the Heart of Prevention in Threat Assessment. Can multiple interventions/tasks/responses be entered, assigned and tracked by BTAFile IMS – Campus?2020-04-08T14:20:21-04:00

YES, we allow an unlimited number of these for each assessment.

Can we add our own, campus-specific Responses/Tasks/Interventions to the list of Responses/Tasks/Interventions that comes with BTAFile IMS – Campus?2020-04-08T14:19:37-04:00

YES, you can add your own items to the Responses/Tasks/Interventions list in addition to those already delivered with the product.

Can a Task/Intervention/Response be scheduled to occur at a future date?2020-04-08T14:18:55-04:00

YES, you can schedule a Task/Intervention/Response for an assessment along with a starting and ending date and frequency of the Task/Intervention/Response and it will be created, assigned and emailed automatically over time (weekly, specific day, etc).

Does BTAFile IMS – Campus track Tasks/Interventions/Responses that have not been completed?2020-04-08T14:18:17-04:00

YES, BTAFile IMS – Campus tracks Tasks/Interventions/Responses that have not been completed via an analytical report that can be retrieved on demand and/or be a scheduled report that is emailed automatically.

Is there a Safety Plan feature?2020-04-08T14:17:32-04:00

YES. The safety plan can be applied to anyone who is included in the assessment and can be printed, along with the individual “student” plan.

Does BTAFile IMS – Campus track bullying incidents?2020-04-08T14:16:49-04:00

YES, BTAFile IMS – Campus has an Incident Reporting section that tracks those type of incidents. The incident reporting can also be utilized for a situation that needs documentation but does not fit the needs for a full BTA. (Note: BTAFile IMS – Campus Florida Version conforms to Hope Incident Reporting requirements.)

Does BTAFile IMS – Campus recognize previous threats made by the same person?2020-04-08T14:16:12-04:00

Yes, during data entry, the system will alert the user of any previous assessments involving that person.

Does BTAFile IMS – Campus have any built-in analytical reports?2020-04-08T14:15:32-04:00

YES, over 40 are included. Ask for a demo!

We attended one of Dr. Cornell’s workshops and liked his Classification By Grade report. Do you offer that?2020-04-08T14:14:47-04:00

Yes, using that report will help you visualize how your threat assessments are spread out across all the grade levels, by classification.

How about Assessments By Disposition?2020-04-08T14:14:07-04:00

Yes, that report will show a graph depicting Change in Placement, Suspensions (In or Out of School), Reprimands, Expulsions, etc.

Can I schedule the analytical reports to run at a specific time and be sent via email.2020-04-08T14:13:25-04:00

Yes, most of our analytical reports can be added to the Report Scheduler. This is how you schedule the Threshold Analysis By Person report to run and the result appear in your in-box, say, every Monday morning.

Can I create my own analytical report in BTAFile IMS – Campus?2020-04-08T14:11:55-04:00

YES. Currently there are several reports that can be customized by the user by adding some selection criteria. If you want to create your own, you may purchase the Reports Designer. And those reports can then be stored in the BTA system for quick and easy retrieval.

Does BTAFile IMS – Campus have an automated notification feature?2020-04-08T13:58:49-04:00

YES via email for assigned tasks, customer selected reports and student school change notifications within the district.

Can a picture or screen capture of a post from any of the various social media sites be uploaded into the system?2020-04-08T13:58:11-04:00

YES, an unlimited number can be uploaded, as well as any other digital images or video considered essential to the assessment.

Can BTAFile IMS – Campus capture data from a suicide screening form?2020-04-08T13:57:30-04:00

Yes, for a given subject who has threatened to harm themself, you can enter data into the system from the suicide screening form you completed when interviewing the subject. A number of suicide screening-based analytical reports are also available with the system.

My campus has some specific steps and forms to complete with each assessment, can these be included in BTAFile IMS – Campus?2020-04-08T13:56:50-04:00

YES, there is a REFERENCE TOOLS section where these documents can be placed for review and inclusion in the assessment.

Does BTAFile IMS – Campus track the Day, Date and Time of the threat?2020-04-08T13:56:06-04:00

YES, we refer to that as the Date of Occurrence. We also track the Day, Date and Time the assessment was entered into the system which we refer to as the Report Date.

Does BTAFile IMS – Campus track the location the threat occurred?2020-04-08T12:55:52-04:00

YES with a selection list to choose from accordingly.

What if the Threat is made by someone other than a student, can BTAFile IMS – Campus track that person as well?2020-04-08T12:55:14-04:00

YES, BTAFile IMS – Campus can track the threat made by ANY person, Student, Teacher, Administrator, Parent, Family Member, Contractor, etc.

Can the Threat Classification be changed once it is entered?2020-04-08T12:54:43-04:00

YES. This practice may not be recommended but the classification may be changed. The original classification, along with the date of the change, is also tracked.

Does BTAFile IMS – Campus have the ability to restrict user access?2020-04-08T12:54:00-04:00

Yes, access can be restricted via user rights and access codes.

Will BTAFile IMS – Campus allow us to track our Team Meetings?2020-04-08T12:52:56-04:00

YES, along with the basic information covered in each school’s meeting. Notes from the meetings can also be uploaded into BTAFile IMS – Campus as a PDF document.

Does BTAFile IMS – Workplace incorporate assessment guidelines from the “CSTAG Model” from Dr. Dewey Cornell at the University of Virginia?2020-04-08T15:56:32-04:00

Yes, Dr. Cornell is a consultant for USA Software and BTAFile IMS – Workplace incorporates the concepts he developed and outlines in the CSTAG model.

Does BTAFile IMS – Workplace incorporate assessment guidelines from the US Secret Service NTAC?2020-04-08T15:55:47-04:00

Yes, BTAFile IMS – Workplace helps you answer the “11 questions” from NTAC.

Does BTAFile IMS – Workplace incorporate assessment guidelines from the Virginia Dept of Criminal Justice Services (aka “The Virginia Model”)?2020-04-08T15:54:55-04:00

Yes, BTAFile IMS – Workplace incorporates various field elements from the DCJS model such as Triage, Interventions, Updates, etc.

Is the CSTAG Key Observations section included in BTAFile IMS – Workplace?2020-04-08T15:54:14-04:00

Yes, and it is separated into the “Threat is likely to be less serious” and “Threat is likely to be more serious” sections, which you helps evaluate and attempt to resolve the threat.

Does BTAFile IMS – Workplace use Dr. Cornell’s Threat Classifications for Threat Assessments of employees?2020-04-08T15:53:32-04:00

YES, showing either Not a Threat, Transient, Serious Substantive or Very Serious Substantive. It also offers the use of the “Virginia Model” Threat Level categorization.

Does BTAFile IMS – Workplace track the Outcomes of the Employee Assessment?2020-04-08T15:52:54-04:00

YES, we track Attempted-Averted, Not Attempted and Carried Out. We also have an Analytical Report showing those results in a chart.

Are the CSTAG Assessment Findings included in BTAFile IMS – Workplace?2020-04-08T15:52:19-04:00

YES, for each employee involved in the assessment along with a section for comments per employee.

Are the Interview forms for the various persons involved in the employee assessments included in this software tool?2020-04-08T15:51:43-04:00

YES. They are available in Word Format so they can be completed without length limits, saved as a PDF and then uploaded as a PDF into the system. You can also incorporate your own Interview Forms as well.

Intervention is the Heart of Prevention in Threat Assessment. Can multiple interventions/tasks/responses be entered, assigned and tracked by BTAFile IMS – Workplace?2020-04-08T15:51:06-04:00

YES, we allow an unlimited number of these for each assessment.

Can we add our own, workplace-specific Responses/Tasks/Interventions to the list of Responses/Tasks/Interventions that comes with BTAFile IMS – Workplace?2020-04-08T15:50:21-04:00

YES, you can add your own items to the Responses/Tasks/Interventions list in addition to those already delivered with the product.

Can a Task/Intervention/Response be scheduled to occur at a future date?2020-04-08T15:49:36-04:00

YES, you can schedule a Task/Intervention/Response for an assessment along with a starting and ending date and frequency of the Task/Intervention/Response and it will be created, assigned and emailed automatically over time (weekly, specific day, etc).

Does BTAFile IMS – Workplace track Tasks/Interventions/Responses that have not been completed?2020-04-08T15:48:48-04:00

YES, BTAFile IMS – Workplace tracks Tasks/Interventions/Responses that have not been completed via an analytical report that can be retrieved on demand and/or be a scheduled report that is emailed automatically.

Is there a Safety Plan feature?2020-04-08T15:48:15-04:00

YES. The safety plan can be applied to anyone who is included in the assessment and can be printed, along with the individual “employee” plan.

Does BTAFile IMS – Workplace track workplace bullying incidents?2020-04-08T15:47:09-04:00

YES, BTAFile IMS – Workplace has an Incident Reporting section that tracks those type of incidents. The incident reporting can also be utilized for a situation that needs documentation but does not fit the needs for a full BTA.

Does BTAFile IMS – Workplace recognize previous threats made by the same person?2020-04-08T15:46:30-04:00

Yes, during data entry, the system will alert the user of any previous assessments involving that person.

Does BTAFile IMS – Workplace have any built-in analytical reports?2020-04-08T15:45:54-04:00

YES, over 40 are included. Ask for a demo!

Do you offer an Assessments By Workload Report?2020-04-08T15:45:15-04:00

Yes, using that report will help you understand and visualize how much time your Workplace Coordinator (Investigator) is spending on “working” each threat assessment.

How about Assessments By Disposition?2020-04-08T15:44:35-04:00

Yes, that report will show a graph depicting Change in Placement, Suspensions (With or Without Pay), Reprimands, Terminations, etc.

Can I schedule the analytical reports to run at a specific time and be sent via email.2020-04-08T15:43:47-04:00

Yes, most of our analytical reports can be added to the Report Scheduler. This is how you schedule the Threshold Analysis By Person report to run and the result appear in your in-box, say, every Monday morning.

Can I create my own analytical report in BTAFile IMS – Workplace?2020-04-08T15:43:06-04:00

YES. Currently there are several reports that can be customized by the user by adding some selection criteria. If you want to create your own, you may purchase the Reports Designer. And those reports can then be stored in the BTA system for quick and easy retrieval.

Does BTAFile IMS – Workplace have an automated notification feature?2020-04-08T15:42:29-04:00

YES via email for assigned tasks, customer selected reports and other notifications within the workplace.

Can a picture or screen capture of a post from any of the various social media sites be uploaded into the system?2020-04-08T15:41:49-04:00

YES, an unlimited number can be uploaded, as well as any other digital images or video considered essential to the assessment.

Can BTAFile IMS – Workplace capture data from a suicide screening form?2020-04-08T15:41:10-04:00

Yes, for a given subject who has threatened to harm themself, you can enter data into the system from the suicide screening form you completed when interviewing the subject. A number of suicide screening-based analytical reports are also available with the system.

My workplace has some specific steps and forms to complete with each assessment, can these be included in BTAFile IMS – Workplace?2020-04-08T15:40:26-04:00

YES, there is a REFERENCE TOOLS section where these documents can be placed for review and inclusion in the assessment.

Does BTAFile IMS – Workplace track the Day, Date and Time of the threat?2020-04-08T15:39:44-04:00

YES, we refer to that as the Date of Occurrence. We also track the Day, Date and Time the assessment was entered into the system which we refer to as the Report Date.

Does BTAFile IMS – Workplace track the location the threat occurred?2020-04-08T15:39:00-04:00

YES with a selection list to choose from accordingly.

What if the Threat is made by someone other than an employee, can BTAFile IMS – Workplace track that person as well?2020-04-08T15:38:18-04:00

YES, BTAFile IMS – Workplace can track the threat made by ANY person, family member, contractor, etc.

Can the Threat Classification be changed once it is entered?2020-04-08T15:37:40-04:00

YES. This practice may not be recommended but the classification may be changed. The original classification, along with the date of the change, is also tracked.

Does BTAFile IMS – Workplace have the ability to restrict user access?2020-04-08T15:36:53-04:00

Yes, access can be restricted via user rights and access codes.

Will BTAFile IMS – Workplace allow us to track our Team Meetings?2020-04-08T15:35:31-04:00

YES, along with the basic information covered in each workplace meeting. Notes from the meetings can also be uploaded into BTAFile IMS – Workplace as a PDF document.